New Hire Documents — Hudson Valley Farms

You're being set up on Hudson Valley Farms' payroll. Ten by Ten collects these documents and passes them to Hudson Valley Farms to run your pay.

About 10 minutes. Answer the questions below, sign once with your finger or mouse, and add two photos. We build your official W-4 and I-9 forms for you — no printing or PDFs needed.

How your information is protected

Everything you enter is sent over an encrypted connection straight to a private Google Drive folder that only Peter Henry at Ten by Ten can open.
It's shared only with Hudson Valley Farms' payroll office, to set up your pay.
Your Social Security number is never put in an email, a text, or our scheduling app.
It's used only for payroll, taxes and the work-eligibility (I-9) paperwork the law requires.
Questions before you start? Email Peter at ph@tenbyten.biz.

1 · About you

Your legal name goes on both tax forms: enter it exactly as it appears on your Social Security card.

Legal first name (W-4 box 1a)

M.I. (optional)

Legal last name (W-4 box 1a)

Preferred name (what we should call you)

How you'll show up on the schedule, in the app and in messages. Leave blank to use your legal first name.

Other last names you've used (optional, e.g. maiden name)

Street address (W-4 box 1a)

Apt # (opt.)

City or town (W-4 box 1a)

State

ZIP code

Social Security number (W-4 box 1b)

Date of birth

Cell phone

2 · Tax withholding (Form W-4)

This tells payroll how much federal income tax to take out of your paychecks. The box number after each question is where your answer goes on the W-4.

Not sure how to answer? Read the IRS instructions: Form W-4 and its instructions (pages 2–4) · About Form W-4 (irs.gov) · IRS withholding estimator

Your tax filing status (box 1c) Single, or married filing separately Married filing jointly, or qualifying surviving spouse Head of household (unmarried and pay more than half the costs of a home for yourself and a qualifying person) I'm exempt from withholding. ("Exempt" box, under 4c) Only check this if you had no federal income tax liability last year and expect none this year. Most people leave this unchecked.

My household has exactly two jobs total (mine and one other — a second job of mine, or my spouse's), and I want the more accurate two-job withholding. (box 2c) Both jobs' W-4s should have this box checked. Leave unchecked if this is your only job.

Children under 17 you'll claim (0 if none) (box 3a)

Other dependents (0 if none) (box 3b)

Just enter how many — the form does the math on the W-4 for you ($2,200 per child, $500 per other dependent).

Only count dependents if your total income will be $200,000 or less ($400,000 or less if married filing jointly).

Other yearly income not from jobs ($, optional) (box 4a)

Interest, dividends, retirement income you want tax withheld for.

Extra withholding per paycheck ($, optional) (box 4c)

Deductions adjustment ($, optional — most people skip this) (box 4b)

Only if you expect to itemize deductions instead of taking the standard deduction. Use the Deductions Worksheet on page 4 of the instructions.

3 · Work authorization (Form I-9)

Federal law requires every employee to attest to their citizenship or immigration status. Check the one that applies to you.

1 · A citizen of the United States 2 · A noncitizen national of the United States 3 · A lawful permanent resident (green card holder) 4 · A noncitizen otherwise authorized to work

4 · Sign (W-4 Step 5 and I-9)

Sign in the box with your finger (phone) or mouse. Your signature is placed on the W-4 (Step 5) and the I-9 (Section 1). Both forms state that you are certifying, under penalty of perjury, that the information you gave is true and correct.

5 · Two photos

Clear, well-lit, all four corners visible, text readable.

Photo of your Social Security card

Photo of your ID (driver's license, state ID, or passport)

6 · Square

How do you log into Square? Using my own email address and password Using orders@tenbyten.biz

New Hire Documents: Hudson Valley Farms

How your information is protected

1 · About you

2 · Tax withholding (Form W-4)

3 · Work authorization (Form I-9)

4 · Sign (W-4 Step 5 and I-9)

5 · Two photos

6 · Square

✓ All set

New Hire Documents: Hudson Valley Farms

How your information is protected

1 · About you

2 · Tax withholding (Form W-4)

3 · Work authorization (Form I-9)

4 · Sign* (W-4 Step 5 and I-9)

5 · Two photos

6 · Square

✓ All set

4 · Sign (W-4 Step 5 and I-9)